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Museum Archives: Using the Archives

Resource guide for those interested in using archival materials

Contact the Archivist

The Archives is open by reading room appointment only Tuesday-Friday, 10:00am–4:30 pm. One week's notice is recommended for consulting archival materials. Archives staff also respond to reference inquiries received by telephone and email.


Jenna Stout, PhD, CA, CRM (she/her) I Museum Archivist

Richardson Memorial Library, Level 3, South Building

314.655.5452 I jenna.stout@slam.org

 

Preferred Citation

Title or description of item, date (day, month, year), box number, folder name / number, 

Collection / Record Group Name, Record Series (if applicable),

Museum Archives, Saint Louis Art Museum.

Handling and Use of Archives Materials

Please demonstrate best practices when handling Museum Archives materials.

  • Do not bring food or drink into the Reading Room.
  • Please refrain from using hand lotion and wash hands prior to consulting materials.
  • Remove any large jewelry that may cause damage to materials.
  • Keep archives box situated on the Reading Room cart.
  • Consult one folder at a time.
  • When removing a folder from archives box, mark location with tabbed “Out” sheet.
  • Return archives box on cart to staff when finished.
  • Exclusively use pencils, laptop computers or smaller hand-held devices when consulting materials.
  • Position notebooks or laptops to the side of archives materials.
  • Limit physical contact when handling fragile materials
  • Use nitrile gloves provided by staff to handle any photographic materials
  • Notify staff if you encounter damaged items.
  • Make note of records group and container(s) for your own reference. See preferred citation below.

Access Restrictions

The Archivist may be unable to fulfill requests for access due to the following issues:

  • Unprocessed materials
  • Size, media type, and/or condition of materials
  • Donor restrictions
  • Sensitive records 

The following records are restricted:

  • Human Resources Records
  • Closed Session Minutes
  • Donor Files

The Archivist, in consultation with an originating department head, may provide a redacted version of a record containing confidential information. 

Scans / Photocopies

Researchers are allowed to scan materials using the self-service KIC Book Eye scanner in the reading room. They may also use smartphones and other hand-held devices to photograph archival materials as long as no flash is used.